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Asana Toolkit

The Asana toolkit enables your AI agents to manage projects, create tasks, and track progress using Asana’s project management platform. This integration is perfect for automating project workflows, task assignments, and team collaboration.

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Overview

Category: Productivity
Setup Complexity: Medium
Authentication: OAuth 2.0
Provider: Asana

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Available Tools

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Project Management

  • List Projects - Get all projects in workspace
  • Create Project - Create new projects
  • Update Project - Modify project details
  • Get Project Details - Retrieve project information

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Task Management

  • Create Task - Add new tasks to projects
  • Update Task - Modify task details and status
  • Get Task Details - Retrieve task information
  • List Tasks - Get tasks from projects or users

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Workspace Management

  • List Workspaces - Get available workspaces
  • Get Workspace Details - Retrieve workspace information

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Setup Instructions

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Cloud Customers (Odin Hosted)

No setup required! Asana toolkit is enabled by default for all cloud customers. Users can connect their Asana accounts directly:
  1. Connect Asana Account
    • Users can connect their Asana accounts directly from their agent settings
    • OAuth flow uses Odin’s pre-configured Asana app
    • No additional setup or credentials needed

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On-Premise Customers (Self-Hosted)

If you’re running Odin on your own infrastructure, you’ll need to set up your own OAuth app:

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Prerequisites

  • Asana account with API access
  • Asana Developer Console access
  • Odin AI Super Admin access

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Step 1: Asana Developer Console Setup

  1. Go to Asana Developer Console
  2. Create New App
    • Click “Create new app”
    • Choose “Personal access token” or “OAuth app”
    • For OAuth: Choose “OAuth app”
  3. Configure App Details
    • App Name: Choose a descriptive name
    • App URL: Your application URL
    • Redirect URI: https://your-odin-domain.com/user/integrations/asana/oauth/callback
  4. Set OAuth Scopes
    • Required Scopes:
      • read_user - Read user information
      • read_workspace - Read workspace data
    • Optional Scopes (if needed):
      • write - Write access to projects and tasks
      • delete - Delete projects and tasks

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Step 2: Get Credentials

  1. Copy Client ID and Secret
    • From your app settings page
    • Copy the Client ID and Client Secret
  2. Note the Redirect URI
    • Ensure it matches your Odin installation URL

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Step 3: Configure in Odin

  1. Access Super Admin Panel
    • Log in to your Odin instance as Super Admin
    • Navigate to Super Admin > Toolkits
  2. Add Asana Configuration
    • Find Asana in the toolkit list
    • Enter the following credentials:
      • Asana Client ID: Your OAuth Client ID
      • Asana Client Secret: Your OAuth Client Secret
      • Asana Redirect URI: Your configured redirect URI
  3. Save Configuration
    • Click “Save” to store the configuration

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Best Practices

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Project Organization

  • Use consistent naming conventions
  • Create clear project hierarchies
  • Set up proper project templates
  • Use custom fields for additional metadata

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Task Management

  • Break down large tasks into smaller subtasks
  • Use clear and descriptive task names
  • Set realistic due dates
  • Assign tasks to appropriate team members

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Automation

  • Use webhooks for real-time updates
  • Implement proper error handling
  • Cache frequently accessed data
  • Monitor API usage and rate limits

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Rate Limits

Asana API has the following rate limits:
  • 1,500 requests per minute for most endpoints
  • 100 requests per minute for some endpoints
  • Rate limit headers included in responses

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Troubleshooting

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Common Issues

Authentication Errors 
Error: invalid_grant
  • Solution: Verify OAuth credentials and redirect URI
Permission Errors 
Error: insufficient_permission
  • Solution: Ensure required OAuth scopes are granted
Rate Limit Exceeded 
Error: rateLimitExceeded
  • Solution: Implement exponential backoff and reduce request frequency
Project Not Found 
Error: project_not_found
  • Solution: Verify project ID and user access permissions

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Debug Tips

  1. Test API Access
    • Use Asana’s API explorer to test credentials
    • Verify OAuth flow works independently
    • Check scope permissions
  2. Monitor API Usage
    • Review Asana Developer Console for usage statistics
    • Monitor quota consumption
    • Set up alerts for rate limit approaches
  3. Check Workspace Access
    • Verify user has access to requested workspaces
    • Check project permissions
    • Ensure proper team membership
  • ClickUp - Alternative project management platform
  • Jira - Issue tracking and project management
  • Slack - Team communication and notifications
  • Google Calendar - Schedule and deadline management

ClickUp Toolkit

Alternative project management integration

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Support

Need help with Asana integration? Check out our troubleshooting guide or contact support at support@getodin.ai.
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